Privacy Notice – Candidates, Clients and Suppliers

WHAT IS THE PURPOSE OF THIS DOCUMENT?

Planet Equity Group is made up of different legal entities, Planet Forward-UK, Planet Technology, Planet Forward, Planet Professional, Planet Interactive, Planet Forward Energy Solutions, Strive Consulting, and 110 Holdings, LLC (DBA Launch Consulting) (referred to as the “Group”). This privacy notice is issued on behalf of all the companies in The Planet Group so when we mention "The Planet Group," “we”, “us” or “our” in this privacy notice, we are referring to the relevant company in The Planet Group responsible for processing your data. Each entity is committed to protecting the privacy and security of your personal information.

This Privacy Notice describes how we collect and use personal information about you, in accordance with the relevant data protection legislation in force from time to time.

Each company within the Planet Equity Group is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this Privacy Notice.

We are a recruitment agency and recruitment business. This Privacy Notice applies to our candidates, other people we may have contact with to find out more about our candidates or whose details have been provided in the event of an emergency, our clients and our suppliers.

This Privacy Notice applies in relevant countries throughout our international network. Different countries may approach data protection in a different way but the process outlined in this notice will apply to all.

This Privacy Notice does not form part of any contract. We may update this notice at any time.

It is important that you read this notice so that you are aware of how and why we are using such information.

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DATA PROTECTION PRINCIPLES

We will comply with data protection legislation. This says that the personal information we hold about you must be:

Used lawfully, fairly and in a transparent way.
Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
Relevant to the purposes we have told you about and limited only to those purposes.
Accurate and kept up to date.
Kept only as long as necessary for the purposes we have told you about.
Kept securely.

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THE INFORMATION WE HOLD AND HOW WE COLLECT IT

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

There are “special categories” of more sensitive personal data which require a higher level of protection. We only hold this type of data in relation to candidates.

We will collect, store, and use the categories of personal information set out below. The lists are not intended to be exhaustive and not every category of information will apply to you:

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CANDIDATE DATA

Name
Title
Address
Email address
Telephone number
Age/date of birth
Birth certificate
Proof of name change
Sex/gender
Marital status
Education details
CV/work history
Job preferences including role, geographical areas, and salary
Any other work-related information you provide, for example, education or training
Proof of qualifications or training
Industry registration
Emergency contacts and details of any dependants
Referee details
A copy of your passport/identity card
Permits and visas
Immigration status
Nationality/citizenship/place of birth
A copy of your driving license
National insurance number/Social Security Number
Full details of job offers and placements
Disclosure and Barring Service (DBS) checks
Drug screening results
Education verifications
Employment history verifications
Diversity information including racial or ethnic origin, religion or similar beliefs, physical or mental health including disability related information
Medical information
References
Details of current remuneration package and benefits
Financial information (including but not limited to payment terms, bank statements, payroll details, HMRC data, pension scheme details, Court orders, and statutory payments)
Personal credit details
Self-employed/business credit details
Information in relation to your limited company including certificate of incorporation, insurance policy, VAT certificate, and tax registration documents
Any extra information you tell us, your references tell us, our clients tell us or from third party sources such as job board
A log of our communications with you by email and telephone

This information will have been collected by us in the following ways:

Provided by you directly through our website, application forms or registration process
Provided by a third party who we work with such as a job board company or another employment business or our clients or referral
Other third-party searches such as LinkedIn and other job sites
If you like our page on Facebook or follow us on Twitter we will receive information from these sites
Your references will be provided by your previous employers or other named referees.
Medical information may be supplied by your doctor, consultant or occupational health.
DBS checks, other background checks, where relevant, will be supplied by the Disclosure and Barring Service or other external companies

If you fail to provide certain information when requested, we may not be able to provide our services as an employment business or perform the contract we have entered into with your limited company or may be prevented from complying with our legal obligations (such as health and safety).

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OTHER PERSONAL DATA RECEIVED FROM CANDIDATES

In order to provide services as an employment business and progress opportunities for individuals, we will also be provided with personal data about individuals by candidates. This includes but is not limited to referee details and emergency contact details. The information held will be limited to contact details such as name, address, email address and telephone number.

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CLIENT DATA

The information we hold in relation to clients is to enable us to provide our services to them as an employment business. This data will be limited and will include:

Name
Telephone number
Email address
Information about the business

This information is usually provided by:

The individuals themselves
By third parties e.g. candidates
From market research

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SUPPLIER DATA

The information we hold in return to suppliers is to enable them to provide services to us. This data will be limited and will include:

Name
Telephone number
Email address

This information is usually provided by:

The individuals themselves
By third parties

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HOW AND WHY WE USE YOUR PERSONAL DATA

We will only use your personal information where the law allows us to. The tables below explain what we process your data for and the legal basis for this.

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CANDIDATES

Most commonly we will use your personal information in the following circumstances:

Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override these interests, i.e. providing you with our service
Where we need to comply with a legal obligation
Where you have given consent.

“Special Categories” of particularly sensitive data require higher levels of protection. For the purpose of this Notice, this includes criminal convictions. We need to have further justifications for processing this type of data. We may process this type of data in the following circumstances:

With your explicit written consent.
Where we need to carry out our obligation or exercise rights in connection with employment law.
Where it is needed in the public interests such as equal opportunity monitoring.

Less commonly we may process this information where it is needed in relation to legal claims.